F&B Vendor Onboarding F&B Vendor Onboarding Step 1 - Vendor Profile(Company + Contact Details)Business Name *Trading NameFirst Name *Last NameContact Number *Email Address *ID / Registration Number *VAT Registered? *(recommended due to clause 10.4)YesNoVAT Number *Required if YesUpload FilesCompany Registration Certificate & Director/Owner ID copyDrag and Drop (or) Choose FilesStep 2 — Vendor Category + What You’re SellingVendor Type *Food VendorDrinks Vendor (Non-alcoholic)Alcohol Vendor (only if approved)MerchandiseServices / ActivationsSponsor / Partner StandShort Description of Product Offering *Step 3 — Menu / Product Submission(Approval Stage)Menu ItemsItem NameWhat are the item name?CategoryFood / Drink / Merch / OtherPriceZARShort descriptionOptionalMenu File UploadRequired for food & beverageDrag and Drop (or) Choose FilesStep 4 — Compliance Documents(Pre-Onboarding Pack)Valid ID / Business RegistrationChoose FileNo file chosenDelete uploaded fileHealth Certificates / Food PermitsChoose FileNo file chosenDelete uploaded filePublic Liability InsuranceChoose FileNo file chosenDelete uploaded fileStaff food-handling certificatesFood VendorsChoose FileNo file chosenDelete uploaded fileFire extinguisher service certificateIf using gas/cooking equipmentChoose FileNo file chosenDelete uploaded fileGas compliance certificateLPG certificate if applicableChoose FileNo file chosenDelete uploaded fileStep 5 — Electricity & Water RequirementsDo you require Electricity? *YesNoTotal watts required *Equipment list *e.g., fryer, fridge, lightsPlug type needed *2-pin / 3-pin / extension neededDo you require Water? *YesNoUse case *Washing / prep / cleaningStep 6 — Stall Setup + Space RequirementsStall Structure Type *Please select one optionGazebo (Vendor-owned)Trailer / Food TruckTable onlyCustom activation boothStall Footprint Required *Width (m) x Depth (m) x Height (m)Will you bring your own Gazebo? *YesNoWill you bring your own Tables? *YesNoWill you bring your own Signage? *YesNoDo you have a weather-proofing plan? *YesNoStep 7 — Fire, Gas & Safety DeclarationIf Cooking/GasAre you using Gas? *YesNoAre you cooking onsite? *YesNoFire extinguisher 4.5kg DCP on-site? *YesNoFire blanket on-site? *YesNoCertified gas cylinders on-site? *YesNoThere will be no refilling onsite. *Please check the box if you understand.Yes, I understandEquipment must be supervised at all times *Please check the box if you understand.Yes, I understandStep 8 — Branding / Marketing CompliancePlease check all the declaration boxesI consent to event photography/videography *Please check the box if you give consentYes, I give consentI will not display competitor branding without written approval *Please check the box if you understand.Yes, I understandI will not distribute flyers or use aggressive marketing *Please check the box if you understand.Yes, I understandBranding will be limited to my allocated vendor space *Please check the box if you understand.Yes, I understandAlcohol sales? *YesNoUpload liquor license + approval requestStep 9 — POPIA ConsentPOPIA Consent checkbox *I accept terms of the Vendor AgreementYes, I acceptFirst Name *Last NameID Number *Enter date you filled this form in *Submit
